Administrative Specialist (Administrative Specialist 2)

Initial Posting Date: 08/29/2024 Application Deadline: 09/05/2024 Agency: Employment Department Salary Range: $3,948 - $5,483 Position Type: Employee Position Title: Administrative Specialist (Administrative Specialist 2) Job Description: In Paid Leave Oregon, we are focused on designing a program where people with diverse backgrounds and experiences have full access to paid leave benefits when... they need them the most. Our goal is to provide service using a trauma-informed and person-centered approach for an excellent customer experience. Our mission and vision is to support a workforce that is representative of the people we serve including people from a different race, gender, gender identity, ability, culture, geographic location, and justice system involvement. At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement. We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences. What You Will be Doing: The primary purpose of this position is to provide administrative, business, and clerical support services the the Paid Leave Oregon Policy and Program Support Section. The person in this position provides support services remotely and in office and can be the first point of contact for staff members, customers, or the public. For a full Position Description, please click here. What We Are Looking For (Desired Attributes): Commitment to valuing diversity and promoting inclusion in the workplace. Intermediate skills with Microsoft Office, including Word, Excel, PowerPoint, and Teams, or similar software programs. Experience organizing meetings or events, managing calendars, scheduling appointments, and taking notes. Experience providing clerical or administrative support in an office of professional setting. Ability to independently problem solve and manage multiple competing priorities. Detail-oriented, with a proven ability to focus on and manage the small details of a project or task. Required Minimum Qualifications: Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. What?s in it for You? A workplace that balances productivity with enjoyment and encourages learning and mentoring. Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service. A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training. Work/life balance, 11 paid holidays a year, and a competitive benefits package. If you have federal student loan debt or are thinking of going back to school, then you may benefit from the Public Service Loan Forgiveness Program (PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF, please visit the website for more information and/or verification. How to Apply: External Applicants: Click on the ?Apply? link above to fill out the online application and submit by the posted closing date. Please use the name you want us to address you by. Current State of Oregon employees (this includes temporary employees) OED/Statewide employees: Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position. Attach a resume and cover letter. Your cover letter must not exceed two (2) pages. Please upload your documents in the ?Resume / Cover Letter? section of the application. In addition to your related work experience and education, we will use the desired attributes and required minimum qualifications to determine who to interview. Please make sure you demonstrate that you have the desired attributes and minimum qualifications in your application materials. Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application. Additional Information: This position is represented by the Service Employees International Union (SEIU). This recruitment may be used to fill current and future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur. Please ensure you?ve provided a thorough and updated application as it pertains to the position for which you are applying. This will be used to determine the salary offer based on a pay equity assessment. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity. United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification. Hybrid Remote Work Information: Candidates may be approved for hybrid remote work. Hybrid remote work suitability is evaluated based upon business needs at the time of hire. Hybrid remote work approval can be revoked at any time. Candidates are expected to: Reside within (or be willing to relocate to) Oregon, or one of its bordering states within a reasonable commuting distance (e.g. Vancouver, Washington). Be able to report to the office location listed in the job posting, as necessary. Demonstrate access to a broadband internet connection that meets or exceeds the minimum acceptable requirements; Click Here to view the minimum acceptable requirements. OED IT Services will provide the necessary hardware to employees who are approved for remote work. Have a private workspace. Maintain good standing (i.e. no performance or attendance issues). Veterans? Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans? preference, please be sure to check your Workday account for pending tasks or actions under your ?My Applications? section. Equity and Inclusion: We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training. View guidance our hiring managers use at the following website: Equity and Inclusion Recruitment Questions Please read more about our Gender Identity and Expression Procedure! Criminal Records Check: The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Records Check Policy or contact us at the number below with any questions. Contact Information and Helpful Links: If you have questions about the position or need an alternate format to apply, please contact us at 503-947-1289; [email protected]. Please be sure to include the job requisition ID number. Reasonable Accommodations Interview Scoring Criteria used during recruitment Understanding the State Application Process Resources for Job Seekers Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you?re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon ?flies with her own wings.?

Apply Job!