Remote Personal Assistant for Therapy Practice (Part-Time)

Job Description:

We are seeking a highly organized and proactive Remote Personal Assistant to support the owner and managing therapist of a thriving and rapidly growing 15-therapist telehealth-based mental health therapy corporation. This part-time role involves working 2 hours per day, 5 days a week with occasional extra hours, making it ideal for someone looking for flexible, remote work...

You will be an essential part of our team, helping to manage day-to-day administrative tasks, schedule appointments, respond to phone calls from prospective clients and others, manage emails, and assist with light project management. The ideal candidate will be detail-oriented, self-motivated, and capable of working independently in a remote environment.

Key Responsibilities:

Manage and organize the managing therapist?s schedule, including coordinating meetings and appointments.

Patiently handle client intake phone calls and follow-up.

Communicate with other members of the team regarding scheduling.

Respond to and manage emails, flagging priority items for follow-up.

Assist with light project management tasks.

Organize documents and maintain client records in a confidential manner.

Address other administrative tasks as needed.

Provide occasional extra support for special projects or overflow work.

Qualifications:

Prior experience as a personal or administrative assistant (remote experience preferred).

Excellent organizational skills and attention to detail.

Very strong written and verbal communication skills.

Ability to work independently and manage time effectively.

Familiarity with Gmail and MS Office and an openness to learn Simple Practice software (platform that supports health providers).

A proactive attitude with a willingness to adapt and take on new challenges.

Plus: Familiarity with mental health therapy practices, healthcare, and/or Simple Practice

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