Administrative Assistance on a freelance, part-time basis

About the Project:

We are seeking a detail-oriented and proactive Administrative Assistant to support a group of angel investors with their communications, deal flow, and day-to-day operations on a freelance contract basis. The ideal candidate will have exceptional organisational skills, a strong ability to multitask, and experience in providing administrative support in a fast-paced, high-stakes environment. You will play a pivotal role in ensuring the smooth functioning of the team?s investment processes, managing communication, and keeping all stakeholders on track.

Key Areas:

Communication Management: Circulate group communications and be responsible for handling member queries and requests. Ensure timely and clear communication with team, syndicate members and with external partners.

• Deal Coordination: Assist in managing and tracking investment opportunities, including organizing pitch meetings, providing necessary documentation, and tracking deal flow.

• Document Preparation and Management: Draft and proofread investor communications and maintain accurate records of all investments and related correspondence.

• Event Coordination: Help organise virtual and in-person meetings, webinars, and other events related to deal-making or networking.

• Data Management: Update and maintain deal-tracking tools, ensuring all relevant deal information is recorded and accessible.

• General Administrative Support: Provide ad-hoc administrative support including preparing reports, doing research and helping implement tools that increase the efficiency of syndicate operations.

Qualifications:

• Experience: Proven experience in administrative support, ideally in a fast-paced or investment-related environment.

• Skills: Strong communication skills (both written and verbal), excellent time management, and organisational abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and online tools that support syndicate operations.

• Detail-Oriented: Ability to handle complex tasks with high attention to detail, ensuring accuracy and quality in all work.

• Tech-Savvy: Comfort with various digital tools and platforms, including Zoom to support the hosting of virtual meetings.

• Problem-Solving: Ability to anticipate needs and take initiative without needing constant direction.

• Confidentiality: Understanding the importance of discretion and handling sensitive information with confidentiality.

Ideally you are:

Enthusiastic, reliable, and able to maintain a high level of professionalism at all times.

A quick learner with an interest in the venture capital or angel investing space.

Ability to adapt to a dynamic work environment and effectively handle shifting priorities.

Proactive in identifying areas where improvements can be made, especially around administrative processes.

Benefits:

• Flexible working hours and remote work environment.

• Freelance/contract basis, allowing flexibility to manage your own schedule.

• The opportunity to work closely with seasoned angel investors and gain exposure to high-level deal-making processes.

• A collaborative and dynamic work environment.

If you're excited about supporting angel investors and helping drive the success of innovative startups, we'd love to hear from you. Apply now and become a key player in a fast-growing investment group!