Executive Assistant to the President and CEO

IMPORTANT: Applications submitted through LinkedIn or Indeed will NOT be reviewed.

TO APPLY:

Please thoroughly read the entire job description.

Email the following to [email protected]:
? Your current resume
? A video recording of no longer than 3 minutes answering these questions:
? What made you apply to this position?
? What do you know about Your Pediatric Psychologist (YPP) and Teen FND Academy (TFA)?
? What is your ideal work environment?
? What is your biggest value-add to a company like ours?
? Where do you see yourself 5 years from now?

Thank you for your interest in joining our team! Applicants who follow the above instructions will hear from us within seven business days about moving forward in the process. The next step will be a 30-minute video interview with our company executives, followed by at least one additional interview. There may also be some further assessments along the way. We?re excited to find the right fit and aim to have our final candidate selected by mid-January 2025.

ABOUT US:

This full-time position spans two closely aligned companies, both led by the same founder:
? Teen FND Academy (TFA): We empower teens with Functional Neurological Disorder (FND) and their parents to resolve FND through a structured online coaching program.
? Your Pediatric Psychologist (YPP): A private practice offering evidence-based psychological treatments, including Cognitive Behavioral Therapy (CBT), Biofeedback, Hypnosis, and Acceptance and Commitment Therapy (ACT), to help teens with chronic pain and FND.

Our mission is to create resilience, health, and independence in every teen and family we serve. We are a small but rapidly growing company with a fast-paced, ever-changing environment. If you thrive in structured, predictable settings, this may not be the role for you.

We are looking for a proactive Executive Assistant who can help free up the founder's time by staying one step ahead, anticipating needs, and driving operations forward. This is not a 'work-from-home, set-it-and-forget-it' role. It requires dedication, flexibility, and availability outside standard business hours when necessary.

ABOUT THE ROLE:

The Executive Assistant will play a pivotal role in supporting the founder and leadership team by managing operations, organizing tasks, and ensuring projects stay on track. This is a dynamic position where you?ll take initiative, solve problems, and directly contribute to the success of the growing businesses.

RESPONSIBILITIES: ? Administrative Support: ? Manage and optimize the founder's calendar, ensuring seamless scheduling. ? Handle email correspondence, filtering and prioritizing communications. ? Prepare meeting agendas, take notes, and follow up on action items. ? Provide personal administrative support to the founder as needed. ? Project Management: ? Track progress on key initiatives to ensure deadlines are met. ? Create and maintain project documentation and reports. ? Task Coordination: ? Serve as a liaison between leadership, clients, and contractors. ? Anticipate and prioritize tasks based on company goals. ? Communication: ? Act as the founder's representative in professional settings. ? Draft and edit correspondence, presentations, and documents. ? Travel Coordination: ? Plan and arrange travel itineraries, accommodations, and logistics. ? Research and Reporting: ? Conduct research to support decision-making. ? Generate reports and summaries for leadership review. ? Process Optimization: ? Identify and implement ways to streamline workflows. ? Maintain and improve organizational systems and tools.

WHAT WE?RE LOOKING FOR:
? Proven experience as an Executive Assistant or in a similar role supporting leadership in a fast-paced environment.
? Exceptional organizational and time-management skills.
? Ability to adapt to shifting priorities and thrive in a high-growth setting.
? Proactive problem-solver with a strong attention to detail.
? Excellent written and verbal communication skills.
? Tech-savvy: Proficiency with tools such as Google Workspace, Asana, Slack, Kajabi, Copper CRM, Notion, and Zoom is essential.
? High level of discretion and professionalism in handling sensitive information.
? Bonus: Familiarity with online coaching programs or mental health practices.

SUCCESS METRICS:

Your success will be measured by:
? The amount of time you save the founder by efficiently managing responsibilities.
? Your ability to anticipate needs and proactively address challenges.
? Positive feedback from leadership and team members.
? The smooth execution of projects and initiatives.

HOURS:

While flexible, you must be available during 9 AM?6 PM Mountain Time and occasionally outside these hours as needed.

COMPENSATION:

Competitive pay based on skill level, value added to the team, and market value.

BENEFITS:
? Paid training to support professional growth after establishing a good fit.
? Opportunities for career advancement as the company scales.
? A chance to work alongside driven, compassionate founders making a real difference in families' lives.

WHY THIS ROLE IS SPECIAL:
? Make an Impact: Your work directly supports our mission to help teens and families overcome challenges and thrive.
? Grow with Us: Join a fast-growing business with incredible opportunities for growth.
? Work with Heart: Be part of a team that values integrity, compassion, and dedication.
? Dynamic Environment: No two days are the same, and you'll never be bored!

OUR CORE VALUES:

We are looking for someone who embodies our core values:
? Honesty: Communicate openly and directly.
? Compassion: Approach challenges with empathy and understanding.
? Reliability: Show up prepared and follow through.
? Dedication: Act with an owner-like mindset.
? Integrity: Keep your word and deliver excellence.

If this role excites you and you?re ready to bring your skills to a fast-paced, impactful position, we?d love to hear from you!

IMPORTANT: Applications submitted through LinkedIn or Indeed, Ziprecruiter or any aggregate website will NOTbe reviewed. You must email your resume and video response to [email protected].

Company DescriptionTeen FND Academy (TFA): We empower teens with Functional Neurological Disorder (FND) and their parents to resolve FND through a structured online coaching program.

Your Pediatric Psychologist (YPP): A private practice offering evidence-based psychological treatments, including Cognitive Behavioral Therapy (CBT), Biofeedback, Hypnosis, and Acceptance and Commitment Therapy (ACT), to help teens with chronic pain and FND.

Apply Job!