Hybrid Remote Executive Assistant to CEO in Biotech

Job Overview

We are seeking a highly organized and detail-oriented Executive Assistant to support our CEO and senior leadership team in a dynamic and fast-paced environment. This pivotal role is essential for ensuring seamless administrative operations and effective communication within the organization. If you are proactive, adept at managing priorities, and eager to partner with executives, this opportunity could be a perfect match for your skills.

Key Responsibilities
? Provide comprehensive administrative support to the CEO, senior executives, and Board of Directors as required.
? Efficiently manage complex calendars, schedule meetings, address scheduling conflicts, and create a seamless experience for all participants.
? Serve as a key liaison between executives, internal teams, and external partners, fostering strong professional relationships.
? Manage and prioritize various internal and external communications, including emails, calls, and other correspondences.
? Handle confidential and sensitive information with the utmost discretion and professionalism.
? Coordinate logistics for both onsite and offsite leadership meetings, ensuring all aspects are meticulously arranged.
? Organize travel arrangements, including accommodations, transport, and itineraries for domestic and international trips.
? Facilitate numerous meetings by preparing agendas, taking notes, and distributing minutes to relevant parties.
? Oversee relationships with specific vendors and service providers as necessary.
? Welcome and manage visits from executives, investors, and other essential stakeholders.

Required Skills
? Exceptional organizational, scheduling, and coordination abilities.
? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and Microsoft Teams.
? Strong communication and interpersonal skills to effectively engage with internal teams, vendors, and external partners.
? Ability to collaborate seamlessly with onsite, hybrid, and remote employees.
? Proactive problem-solver with a keen attention to detail and the ability to thrive under pressure.
? Flexibility and adaptability to support a rapidly evolving organization.

Qualifications
? Bachelor's degree along with a minimum of 8 years of related experience OR a Master's degree with 6 years of experience OR a PhD with 3 years of experience.
? Proven experience as an Executive Assistant supporting a CEO and senior executives, preferably in the biotech sector.

Career Growth Opportunities

This position offers a unique avenue for professional development, especially for individuals who excel in fast-paced environments. Successful candidates will have the chance to take on increased responsibilities and work closely with senior leadership, paving the way for future career advancement.

Company Culture and Values

Our organization promotes a collaborative and innovative work environment where adaptability and proactive engagement are highly valued. We are committed to supporting our employees? growth and fostering a culture that encourages creativity and teamwork.

If you are an experienced Executive Assistant eager to contribute to a growing and innovative team, we invite you to apply for this exciting opportunity.

Employment Type: Full-Time