Medical Records Clerk - WIC

GENERAL PURPOSE
Assumes responsibility for the upkeep and maintenance of clinical medical records.

SUPERVISION RECEIVED
Works under the general supervision of the Health Department Supervisor/WIC Director and/or Administrative Services Manager.

SUPERVISION EXERCISED
None.
SCHEDULE INFORMATION
? Monday through Thursday
? 7:00 a.m. to 6:00 p.m. with 1 hour for lunch
? No required overtime
? No nights, weekends, or shift work
? 13 paid holidays

ESSENTIAL DUTIES AND RESPONSIBILITIES

Registers patients, prepares medical records and performs data entry. Maintains records pertinent to patients processed.

Answers incoming phone calls, makes appointments, answers inquiries, and provides information when possible.

Posts information to electronic medical records. Maintains electronic medical records.

Prepares and types various reports from specific program data submitted.

Handles correspondence with patients, other medical facilities, and referral agencies.

PERIPHERAL DUTIES

Performs other duties as assigned by the Supervisor and Administrative Manager.

DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(a) Graduation from high school or GED equivalent.
(c) Previous clerical experience preferred.
(d) Experience in MS Word, MS Excel and Outlook are required.

Necessary Knowledge, Skills, and Abilities:
(a) Ability to establish and maintain effective working relationships with supervisors, peers, and the general public.
(b) Strong organizational skills.
(c) Strong communication skills.

TOOLS AND EQUIPMENT USED
Phone switchboard, computer, copier, postage machine, fax, scanner and calculator.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move more than twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies dependent upon the number of persons in the office.