Staff Deployment Coordinator, Administrative Specialist 2 (Ontario)

Initial Posting Date: 03/25/2024 Application Deadline: 04/03/2024 Agency: Department of Corrections Salary Range: 4174 - 6023 Position Type: Employee Position Title: Staff Deployment Coordinator, Administrative Specialist 2 (Ontario) Job Description: Staff Deployment Coordinator, Administrative Specialist 2 (Ontario) Oregon Department of Corrections This recruitment will be used to establish a... list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Duties The Snake River Correctional Institution (SRCI) is Oregon? largest prison comprising of minimum and medium security male adults in custody. The institution includes multiple education and work programs, rehabilitative programs, recreation opportunities, and certifications for adults in custody. This position works in our staffing unit to manage the scheduling, post bidding, and leave for security staff in the operation of a 24-hour facility. SRCI operates multiple buildings and programs stretching over several shifts. Your job is to work with department policies, employment laws, collective bargaining agreements, and protected leave rules to ensure the operational staffing of the facility while meeting the needs of our staff using the Institution Staff Deployment System (ISDS). You will work to review leave slips, capture work hours, manage overtime requests and mandates, and facilitate a bidding process according to collective bargaining agreements. This position keeps records of staffing and hours worked, presents staffing trends to management, and makes recommendations on leave requests. The best candidate for this position has strong attention to detail, an understanding of Oregon payroll and leave, and can manage large pools of information in accordance to previously determined policies and guidelines. Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. Requested Skills in Scheduling for a 24-hour operation Maintaining payroll records for other staff Interpreting and applying collective bargaining agreements OFLA/FMLA and Paid Leave Oregon Navigating staffing software or HRIS to pull reports Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview. In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position. Your application and work experience will be used to determine how related your experience is to this position. Failure to provide this information will result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application. Working Conditions Working onsite at a men? minimum and medium security prison in an office environment including contact with Adults in Custody. Extended use of computers and filing system. Large volume of documentation and processing while preparing annual bidding. May be called back in case of an emergency according to collective bargaining agreements. Requirements for Employment You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer. The Selection Process ?We expect to Initial review of minimum qualifications, knowledge, and skills. Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager. There will be interviews and/or testing to determine the best candidates for a position. Background check and reference checks - All finalists must pass a thorough a criminal record check and reference check. Benefits The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance ?all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Additional Information Diversity, Equity, and Inclusion is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference. ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice. Veterans?Preference Under Oregon Law, qualifying veterans may apply for veterans?preference. Review our veterans?preference page for details about eligibility. Please note ?if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied. Questions If you have questions about the position, please contact the recruiter, Jeana Jeffries. The fine print: Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process ?you cannot save your progress and come back to it later. Workday performs weekly maintenance Friday evenings and the system may be down for several hours. Please plan accordingly. We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials. Do not attach extra documents. We will only review documents requested in the posting. ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcement may change without notice. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you?e looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon ?lies with her own wings.?,Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures

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