IT Communications Coordinator

Introduction

Do you relish in using your excellent communications skills to help partners and customers understand your organization?s services, products, and/or processes...

Do you enjoy improving team collaboration and cohesion through effective communications?

If so, please consider applying to become the new Internal Information Technology {IT} Communications Coordinator (Program and Policy Analyst) within the Wisconsin Department of Transportation (WisDOT) - Bureau of Information Technology Services (BITS).

This full-time permanent position is located within the Division of Business Management (DBM) and is headquartered at the Hill Farms State Office Building on the near west side of Madison, Wisconsin. We are also conveniently located close to the restaurants, shopping, and entertainment of the Hilldale Mall. *This is not a fully remote position as you may be required to report to the Madison, WI office on extremely short notice. *

Why work with us in DOT IT? Check out this link for all the benefits of joining our team, or read more below:

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
? Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
? Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment)
? A casual office atmosphere, flexible work schedules, and telework options depending on the position?s requirements
? An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
? Well Wisconsin Wellness Program
? A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
? Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

This position will:
? Develop and implement integrated communications and promotional activities for BITS IT services, operations, projects, incidents, and initiatives that impact internal business areas and staff across WisDOT.
? Work with BITS staff, managers, and Business Relationship Managers (BRMs) to identify and create communications that effectively increase internal customer awareness and understanding of BITS IT services, products, and activities.
? Design, develop, and maintain BITS-managed internal IT-related SharePoint content, newsletters, articles, surveys, presentations, templates, etc. to facilitate transparency and consistent communication within BITS and about BITS to its internal WisDOT partners and customers.
? Serve as the BITS IT communication liaison with other internal WisDOT groups to coordinate IT-related communications and communications planning (e.g., Office of Public Affairs, Office of Workforce Development, Continuity of Operations/Continuity of Government, etc.).

Salary Information

This position is in schedule-range (07-04) with an annual salary of $54,080 - $70,782 (or $26 - $34.03 per hour), plus excellent benefits. A twelve-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States. WisDOT is not an E-verify employer.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.
? *All employees are expected to be headquartered and work within the State of Wisconsin.** This position may also be required to come to the Madison, WI headquarter location on extremely short notice.

Qualifications

Qualified applicants must detail having experience in all of the following in order to be considered:
? Professional experience developing communications, marketing strategies, and materials in a variety of formats (e.g., presentations, emails, articles, training, websites).
? Experience synthesizing, summarizing, and communicating technical information to a variety of non-technical/technical audiences.
? Experience facilitating diverse teams within an organization to accomplish a communications-related goal.

In addition to having all of the above criteria, well qualified applicants will also have experience in at least one of the following:
? Experience developing communications specifically related to IT concepts/activities.
? Experience creating and managing SharePoint sites/content.
? Experience developing data-driven communications metrics.

How To Apply

Apply online! To apply, click ?Apply for Job? to start the application process. Then, you will access your existing account or to create a new account if you don?t have an account. Once you are logged in, click ?Apply for Job.? Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Vicki Kaul at [email protected] or 608-261-6302. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

All application materials must be received by 11:59 p.m. CST on November 6th, 2024

Apply Job!