Remote Facilities Manager | Hospitalities

Facilities and Hospitalities Manager

We are a prestigious law firm renowned for our commitment to excellence in antitrust, intellectual property, and complex litigation. Our accomplished team has facilitated transactions amounting to nearly half a trillion dollars and has successfully managed over 500 litigations in the last ten years...

In your role as the Facilities and Hospitalities Manager, you will be instrumental in maintaining the operational integrity of our office environments located in New York City, Washington DC, Hartford-CT, and San Francisco. You will serve as the primary resource for all facilities-related matters, offering essential support and innovative solutions to colleagues across various levels.

Key Responsibilities
? Overseeing maintenance, custodial services, security, and furnishings across all four office locations, both reactively and proactively.
? Conducting regular assessments of office conditions and recommending necessary repairs and maintenance.
? Managing work orders, requests for proposals (RFPs), and contract negotiations as required.
? Acting as the main liaison for facilities-related inquiries, coordinating with contractors, security teams, and building management.
? Administering key/fob/security card programs and addressing security concerns.
? Proactively identifying and resolving safety hazards.
? Assisting with renovations, refurbishments, and construction projects.
? Drafting and implementing policies and procedures for efficient facilities management.
? Overseeing office supply procurement and seeking improvements for efficiency and cost-effectiveness.
? Managing office assignments, relocations, visitor access, and on-site facilities support.
? Supervising staff, including recruitment, mentoring, training, performance evaluations, and employee relations.
? Enhancing our hospitality program with a focus on client interaction and service quality.
? Ensuring conference areas are consistently client-ready.
? Managing catering and other services to align with our brand standards.
? Overseeing office facilities, including safety initiatives, security systems, and supply inventories.
? Developing and maintaining comprehensive safety plans and procedures.
? Acting as the primary point of contact for emergency communications firm-wide.
? Identifying, approving, and liaising with vendors.
? Managing mailing services and identifying cost efficiencies.
? Overseeing departmental budgets and expenditures.
? Traveling regularly to each office to engage with attorneys, staff, property managers, vendors, and other stakeholders.
? Executing additional duties and projects as assigned.

Qualifications
? A minimum of 5 years of experience in office facilities management, property management, or building maintenance, preferably within a law firm environment.
? Capability to travel and work flexible hours, including evenings and weekends.
? Proven supervisory experience, ideally managing distributed teams.
? Demonstrated ability to build and maintain relationships with contractors, vendors, and building management.
? Relevant job certifications will be considered an asset.
? Exceptional verbal and written communication skills.
? General familiarity with office equipment and tools.
? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
? Ability to establish rapport with attorneys and professional staff.
? Strong organizational skills with meticulous attention to detail.
? Self-motivated with a high degree of initiative and the ability to work independently as well as collaboratively.

Career Growth Opportunities

We are dedicated to fostering professional development and career advancement. Our firm offers a supportive environment where you can enhance your skills and connect with a network of talented professionals.

Compensation And Benefits

We provide a competitive compensation package along with a variety of generous benefits, including:
? A competitive starting salary with eligibility for annual discretionary bonuses and raises.
? Ample paid time off, including vacation, personal days, holidays, and sick leave.
? Firm-paid short and long-term disability, life insurance, and accident insurance.
? A robust 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with significant employer contributions.
? Comprehensive medical, dental, and vision insurance options.
? Flexible spending and health savings accounts.
? Firm-paid Employee Assistance Program (EAP).
? Discounts on student loan refinancing.
? A fitness/gym dues reimbursement program.
? Hybrid remote work arrangement (in-office presence required a minimum of 3 days per week).

This full-time, benefits-eligible position is available with a targeted salary range of (120,000.00 to )132,000.00 annually, with the higher end reserved for exceptionally qualified candidates. The role can be based in our Washington DC or New York offices.

We are an equal employment opportunity employer committed to fostering a diverse and inclusive workplace.

Employment Type: Full-Time

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